Commercial Coordinator, Time-limited until Oct 2025

This is what you will do:

The Commercial Coordinator is responsible for the administrative support of the Commercial Head and the Digital Marketing. S/he handles details of a highly confidential and critical nature, and hence is required to function efficiently and effectively in a fast-paced professional environment. Abilities like independently managing projects and processes as well as handling multiple tasks with competing priorities and deadlines is essential for this position.

You will be responsible for:

• Provide administrative support to Head of Commercial such as organization of internal Commercial team meetings & trainings; managing workflow of documents signed by the Head of Commercial Germany
• Support of Digital Marketing Team in preparation of all relevant organisational tasks (incl. content creation, approval and upload…)

• Internal meeting and event handling
• Support with creation of presentations
• Manage efficiently external vendors: communication, events and translation agencies

• Handle general vendor, invoice and payment process for all external vendors

• Handle contract management and documentation

• Take over Commercial projects such as e.g. process optimization etc.
• Organize efficiently the central storage of promotional material

Financial & other tasks

• Responsible for overall Commercial budget administration,
• Support Head of Commercial and Digital Marketing Team in managing operational spend (monthly accruals, budget tracking)
• Participate in administrative and financial workflow for offers, orders and invoices with respect to marketing activities
• Handle invoices, create necessary forms, ensure adherence to SOP (PRF, new vendor, PO Management)
• Provide general office administration and backup for other assistants (Executive & Office Assistant, other Marketing Assistants)
• Backup for order management
• Closely collaborate and pro-actively communicate within the assistant group to manage tasks and processes across departments.
• Provide general office administration and backup for other assistants in other departments

You will need to have:

• 2-3 years of experience as an Assistant, preferably in the pharmaceutical industry
• Excellent written and oral communication skills in German & English
• Excellent computer skills (Excel, PowerPoint, Word, SAP)
• Highly service-oriented, calm and polite in a busy work environment
• Able to handle multiple and changing priorities and deadlines
• Flexibility and ability to adapt to changing conditions
• High degree of accuracy and attention to detail
• Sense of ethics and responsibility
• Highly motivated and pro-active

We would prefer for you to have:

Assistant or Commercial Degree or equivalent

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.