Business Support Coordinator

At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation – ultimately providing employees with the opportunity to work across teams, functions and even the globe.

We are now looking to hire a new Business Support Coordinator to the Chief Medical Office based at our vibrant site in Gothenburg, Sweden. In this role you will use your excellent organizational skills to enable Senior Leaders to focus on science to deliver medicines to patients.  You will operate in a dynamic and fast-paced environment providing high-quality project coordination and 1:1 support to our Senior Leaders, teams, and key business processes.

With a growth mindset and excellent communication skills, you will work in close collaboration with your peers across the Chief Medical Office. We are searching for individuals who have a solid understanding of standard methodologies and are dedicated to promoting knowledge sharing and improving key business processes. We highly value proactive thinking to see opportunities for simplification and innovation.

Main Responsibilities:

This role will provide administrative support to senior level staff, including calendar management, domestic and international travel bookings, and expense management. You will work independently and pro-actively to resolve issues and challenges relating to administrative requests and calendar conflicts. You will lead the logistical arrangements and contribute to the preparations of internal and external meetings and team engagement. You will manage logistics (project team calendar, scheduling, room bookings, meeting minutes, agendas, action logs, forward agendas, distribution lists).

This role will also support the information management for team access (SharePoint management, storing of minutes, presentations, file structure), training teams on usage and making process improvements. Work collaboratively to deliver initiatives that create engagement and wellbeing for the team. Participate in and contribute to knowledge sharing and training. Participate in and contribute to administrative continuous improvement activities.

Essential Skills/Experience:

• 5+ years of experience in an administrative role supporting complex projects.
• High School Diploma required, bachelor’s degree or equivalent experience preferred.
• Extensive calendar management using Microsoft Outlook.
• Prior experience supporting multiple functional leaders. Strong written and verbal communication with executives and other internal and external stakeholders.
• Outstanding integrity with a keen understanding of the business landscape and ability to handle sensitive information with utmost discretion.
• Proactive approach with the ability to manage and prioritize multiple requests simultaneously and effectively.
• Demonstrate attention to detail, working to consistently deliver to a high standard.
• Strong organizational, forward-planning, and stakeholder management skills.
• Solid relationship-building skills to develop networks both within the company and externally.
• Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations.
• Demonstrated ability to effectively work in a global environment balancing competing priorities.
• Demonstrated experience leveraging AI-powered productivity tools such as ChatGPT, Microsoft Copilot, or similar platforms to streamline administrative tasks.

Desirable Skills/Experience:

• Advanced proficiency in Microsoft Office Suite and AI-powered productivity tools.
• Demonstrated proficiency with a variety of virtual meeting technologies, information management software, and Microsoft products.

If you are swift to action, confident to lead, willing to collaborate, and curious about what science can do, then you’re our kind of person.

We welcome your application no later than November 1st. We are actively reviewing applications as they come in.

Date Posted

20-okt.-2025

Closing Date

01-nov.-2025

Our mission is to build an inclusive and equitable environment. We want people to feel they belong at AstraZeneca and Alexion, starting with our recruitment process. We welcome and consider applications from all qualified candidates, regardless of characteristics. We offer reasonable adjustments/accommodations to help all candidates to perform at their best. If you have a need for any adjustments/accommodations, please complete the section in the application form.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.