Team Assistant / Project Coordinator, Finance (EUCAN & International) 80%

Location:Baar

Role purpose:

The Team Assistant / Project Coordinator provides high-quality administrative and project support to the EUCAN & International Finance teams in Baar, enabling effective leadership execution, smooth business operations, and strong stakeholder engagement. The role also supports Baar site events and forums to foster site vibrancy and community

You willbe responsible for:

• Daily calendar management: Coordinate international diaries for senior leaders;anticipateconflicts and propose solutions; ensure agendas and materials are prepared in advance.

• Meeting and cadence management:Maintainthe Finance calendar; schedule EUCAN & International Finance LT and FP&A meetings; prepare monthly agendas; coordinate speakers and pre-reads; capture and circulate actions.

• Travel and expenses: Arrange domestic and international travel; manage itineraries and visa requirements; process expenses ina timely, compliant manner; provide guidance to travellers on policy.

• Inbox and information flow: Supporttimelyresponses to internal and external queries; ensure documentation isproperly storedand accessible.

• Provide administrative HR supportas needed

Project coordination and operations

• Finance projects: Coordinate cross-functional workstream meetings,trackersandfollow-ups.

• Procurement and vendor set-up: Raise purchase requisitions; support vendor creationrequests.

• Systems and tools: Act as a Super User for Coupa; support colleagues on Concur, Travel & Expenses, and other tools; troubleshoot first-line queries and escalate as needed.

Site and culture enablement

• Site vibrancy: CoordinateBaar siteforums, town halls, and community-building events; managelogistics, invitations, onsite materials, and post-event feedback.

• Offsites and leadership events: Leadendtoendplanning for Finance offsites (venue, travel, budget, agendas, minutes, and actions); ensure events run to time and budget.

You will need to have:

• Experience: Proventrack recordsupporting senior leaders and teams in an international environment, balancing shifting priorities and multiple stakeholders.

• Organizationand delivery: Strong planning skills with the ability toanticipateneeds, resolve issues, and deliver to deadlines with high accuracy.

• Communication and service: Clear, professional written and verbal communication;customerorientedapproach with a calm,solutionsfocusedmindset.

• Experience coordinating cross functional projects and leadership offsites.

• Team player: Collaborative, sociable, and resilient; able to work autonomously while keeping stakeholders informed.

• Digitalproficiency: Excellent MS Office skills (Excel, PowerPoint, Word); confident user of Concur, Coupa, and related enterprise tools; quick to learn new systems.

• Languages: Fluency in Englishand German

• Education: Commercial diploma or equivalent required; further education in project management preferred.