Administrative Assistant and Coordinator

📌Positions are open to Mexican Citizens and official residents of Mexico.
📍Location: Guadalajara (hybrid)
📌Strong English communication skills required

Must Submit Resume in English

About the AstraZeneca

AstraZeneca is a global, science-led, patient-focused pharmaceutical company that focuses on the discovery, development, and commercialization of prescription medicines for some of the world’s most serious disease. But we’re more than one of the world’s leading pharmaceutical companies. At Astra Zeneca, we’re dedicated to being a Great Place to work!

Job Description

This role provides direct and proactive support to the functional IT VP and their key leadership team members as required, as detailed in the responsibilities. As an Administrative Coordinator in IT you will work with the team providing high-quality global support, and will be required to use your initiative and creativity to deliver in this fast-paced and dynamic environment. This role could serve as a stepping stone to other roles in IT including Business Analysis or Delivery.

Accountabilities

· Proactively handle the function with regards to planning of key achievements using an analytical approach to tell a story and help drive the vision of this function.

· Proactively handle diary and event activities (calendar, scheduling, room bookings, distribution lists)

· Lead and coordinate logistics relating to virtual and face to face meetings.

· Production of presentation material (or similar) needed by ITLT member.

· Provide 1:1 administrative support at a senior level; to include sophisticated calendar management, travel bookings, visa management, expenses management.

· Provide support for the management of purchase orders, co-ordination of local SHE activities, visitor and facilities support, and event co-ordination.

· Independently and pro-actively resolve issues and challenges relating to administrative requests.

· Facilitates smooth communications between executive and other internal and external collaborators.

· Lead the practical arrangements and chip in to the preparations of internal and external meetings

· Participate in and chip in to knowledge sharing and training.

· Participate in and chip in to administrative continuous improvement activities.

· Provide guidance/coaching and mentoring to colleagues where required.

· Recognized as an SME on certain administrative processes that are likely to be handled across the PA/Admin community.

· Handling starters/movers/leavers processes for the IT leadership direct reports.

· Provide coverage for other PAs during period of absences and will support any urgent matters within their time zone.

Requirements

· Demonstrable experience of administrative support experience required.

· Shown to be a go-getter and someone who ‘gets things done’.

· High School Diploma or equivalent experience required.

· Proven track record to effectively work in a global environment.

· Able to prioritize time sensitive assignments.

· Should be able to work autonomously, and at the same time, collaborate optimally with other members of the administrative support team.

· Flexibility to adapt to constantly evolving needs and deadlines.

· Able to optimally multitask in a dynamic environment while maintaining confidentiality and discretion.

· Able to demonstrate tact, persuasion and/or negotiation and maintain confidentiality.

· Proactively handle the function with regards to planning of key achievements using an analytical approach to tell a story and help drive the vision of this function.

· Proactively handle diary and event activities (calendar, scheduling, room bookings, distribution lists)

· Lead and coordinate logistics relating to virtual and face to face meetings.

· Production of presentation material (or similar) needed by ITLT member.

· Provide 1:1 administrative support at a senior level; to include sophisticated calendar management, travel bookings, visa management, expenses management.

· Provide support for the management of purchase orders, co-ordination of local SHE activities, visitor and facilities support, and event co-ordination.

· Independently and pro-actively resolve issues and challenges relating to administrative requests.

· Facilitates smooth communications between executive and other internal and external collaborators.

· Lead the practical arrangements and chip in to the preparations of internal and external meetings

· Participate in and chip in to knowledge sharing and training.

· Participate in and chip in to administrative continuous improvement activities.

· Provide guidance/coaching and mentoring to colleagues where required.

· Recognized as an SME on certain administrative processes that are likely to be handled across the PA/Admin community.

· Handling starters/movers/leavers processes for the IT leadership direct reports.

· Provide coverage for other PAs during period of absences and will support any urgent matters within their time zone.

· Microsoft Office Experience (Outlook, excel and word and PPT)

· Ability to complete travel plans.

Desirable

· Cultural Awareness, Being open to work cultures and collaborators around the globe.

· A bachelor’s degree in business administration, Management, or a related field is helpful.

Why AstraZeneca?

At AstraZeneca when we see an opportunity for change, we seize it and make it happen, because any opportunity no matter how small, can be the start of something big. Delivering life-changing medicines is about being entrepreneurial - finding those moments and recognising their potential. Join us on our journey of building a new kind of organisation to reset expectations of what a bio-pharmaceutical company can be. This means we’re opening new ways to work, pioneering innovative methods and bringing unexpected teams together.

So, what’s next!

Are you already inventing yourself joining our team? Good, because we can’t wait to hear from you.

Where can I find out more?

Follow AstraZeneca on LinkedIn https://www.linkedin.com/company/1603/

Follow AstraZeneca on Facebook https://www.facebook.com/astrazenecacareers/

Follow AstraZeneca on Instagram https://www.instagram.com/astrazeneca_careers/?hl=en

AstraZeneca is an equal opportunity employer.

AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or parental leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law. AstraZeneca only employs individuals with the right to work in the country/ies where the role is advertised.

Expectation of working in the office 3 days a week statement

When we put unexpected teams in the same room, we ignite ambitious thinking with the power to inspire life-changing medicines. In-person working give us the platform we need to connect, work at pace and challenge perceptions. That’s why we work, on average, a minimum of three days per week from the office. But that doesn’t mean we’re not flexible. We balance the expectation of being in the office while respecting individual flexibility.

Join us in our outstanding and ambitious world!!!

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.