Executive Assistant
This is an exciting opportunity to take on a challenging and varied role within the Corporate Ventures and R&D Oncology Finance teams. Your focus will be on providing high-quality professional administration support to the Vice Presidents of Corporate Ventures and R&D Oncology Finance and their teams. The role will involve working collaboratively with another administrative assistant to cover the needs of the teams.
As the successful role holder, you will be an individual with high standards, enthusiasm, and a passion for learning and working with others, together with excellent communication skills, a thoughtful and proactive approach, effectively working with internal and external colleagues to arrange activities, and the confidence to act independently.
Attention to detail and having a high level of great organizational skills will be the key to success with this role. The role includes calendar management, coordinating internal and external meetings, processing expenses and purchase orders, arranging virtual meetings, global conference calls/videoconferences, managing complex travel including visa arrangements, as well as organizing and preparing material for key meetings and communications. A minimal level of travel may be required from time to time. Given the sensitive nature of Corporate Ventures’ work, a high degree of confidentiality and discretion is required.
The calendar arrangements will require you to have strong influencing skills with the ability to engage relevant people in developing solutions; your patience and flexibility will be advantageous in securing this challenging but interesting role.
Often working independently, you must be able to respond to changes in customer and stakeholder demands with the flexibility to adapt to changing situations.
Accountabilities
Provide high-level administrative support to the Vice Presidents of Corporate Ventures and R&D Oncology Finance and their teams. This includes but is not limited to these key tasks:
• Comprehensive Calendar management, to ensure that efficiency and time management is maximized. Prioritize and manage complex calendar arrangements.
• Organize internal and external meetings, room bookings, hospitality etc. Set up virtual meetings (Microsoft Teams/Zoom).
• Organize travel and accommodation.
• Prepare and track key documentation including expenses, purchase orders and resource tracking tools.
• Support and process expense reports and reimbursements for senior team members.
• Maintain effective information management processes including SharePoint and Box management, distribution lists, organization charts and other relevant documentation.
• Support and deliver assigned projects as agreed with the VPs of Corporate Ventures and R&D Oncology Finance and their teams.
• Act as a point of contact and representative of the VPs of Corporate Ventures and R&D Oncology Finance and their teams and the wider company.
• Act as a role model and collaborative team player alongside other administrative colleagues in Corporate Ventures/R&D Oncology Finance and their teams, contributing to priorities and activities.
Essential Skills/Experience
• Minimum College Diploma
• At least 5 years demonstrated high level administrative support experience including experience of supporting senior leaders
• Prior Personal Assistant experience at the senior leadership level, with energy and passion for the role
• Self-starter, able to prioritize own workload, work unsupervised and use own initiative to solve problems
• Able to perform effectively under pressure, and demonstrate flexibility and adaptability to meet changing business demands
• Focus on quality and attention to detail
• Maintains confidentiality and always deals discretely with sensitive information
• Proven track record of project coordination
• Experience of organizing complex meetings and complex calendar management
• Experience of exercising judgement to make decisions when appropriate
• Advanced verbal and written communication and interpersonal skills across all levels of the organization
• Proficiency in the Microsoft Office suite including advanced expertise in Teams/Zoom, PowerPoint, Word, Excel
Desirable Skills/Experience
• Experience of working in a multinational company
• Experience within the Pharmaceutical industry
When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.
Fuel a growth mindset through diversity!
We are driven by learning. There's no room for egos here: we're an open-minded team, willing to share and willing to listen. We thrive on working seamlessly and inclusively across our different functions. It's the diversity of perspectives and opportunities that fuels our passion for lifelong learning.
Join a talented global team that's powering AstraZeneca to better serve patients every day. The fuel behind our evolving, rapidly growing enterprise, we're here to help unlock the power of what science can do and ultimately have a big impact on patients' lives. Integrated and closely aligned with the whole enterprise, we offer our expertise, leveraging exciting new technology and digital innovations to accelerate AstraZeneca's evolution. We do all of it strategically, looking ahead to new challenges we'll face while improving how the enterprise operates today.
WHY JOIN US?
At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients, and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth, and development. We’re on an exciting journey to pioneer the future of healthcare.
Help to shape our journey towards becoming a tech-enabled enterprise. Encouraged to look to the future, think strategically and innovate, we influence progress today. We are constantly introducing new solutions and technology through on our quest to grow through innovation. We love it here because put simply, we make a meaningful impact.
Technology at AstraZeneca is a home for purposeful disruptors. Apply now to learn more about this exciting opportunity with a world-renowned pharmaceutical brand!
SO, WHAT’S NEXT?
To be considered for this exciting opportunity, please complete the full application on our website at your earliest convenience – it is the only way that our Recruiter and Hiring Manager can know that you feel well qualified for this opportunity. If you know someone who would be a great fit, please share this posting with them.
Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office is purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.
Great People want to Work with us! Find out why:
Are you interested in working at AZ, apply today!
AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment and selection process and may be requested by emailing AZCHumanResources@astrazeneca.com.
#LI-Hybrid
AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.
De nouvelles offres d'emploi sont disponibles.
