Administrative Coordinator (Legal)
Administrative Coordinator (Legal)
Hybrid Work- on average 3 days/week from office
Minimum 1 day from our Mississauga office and 2 days from our Mississauga or Downtown office
AstraZeneca is shaping the future of healthcare by expanding our global presence and harnessing innovation to make an even greater impact on society and the planet. As part of this vision, we are thrilled to announce the establishment of a new Legal Operations Centre in Mississauga, Canada. This state-of-the-art hub will centralize our Legal operational functions, promoting collaboration, knowledge sharing, and the integration of cutting-edge technology. Situated in a region renowned for its healthcare focus and proximity to top-tier talent and research facilities, our new centre is set to become a cornerstone of AstraZeneca's 2030 Bold Ambition. Join us in this exciting new chapter as we build sustainable, digitally enabled workplaces designed to inspire and empower our teams to deliver life-changing medicines to the world.
Introduction to Role:
In this role, you will be responsible for supporting the Legal Operations team, handling special projects and solving miscellaneous questions that arise. In addition, you will collaborate with the Global Legal team on the key legal administrative workflows, such as payments and document management, as well as becoming a subject matter expert in key technology systems used by the Global Legal department.
Responsibilities:
Provide administrative support to the Legal Operations team and wider Global Legal department
Become a subject matter expert in key legal technology systems
Provide sound advice with respect to deployment and use of legal technology tools to support efficient workflows (including AdobeSign/DocuSign, Power BI, Microsoft Teams, Power Automate, etc.)
Support the Legal Operations team in providing ongoing development and maintenance of training, educational and knowledge management resources
Handle special projects and solve miscellaneous problems that arise
Assist with research, data entry, expenses, filing, scanning, copying, and mailing as needed
Prepare, edit, format, and mail legal documents, correspondence, emails, and reports
Maintain electronic and physical files and records in compliance with policies and procedures
Manage the Global Legal department’s memberships, subscriptions, and licenses. Ensuring timely and cost-effective renewals and payments
Liaise with internal and external stakeholders, such as clients, vendors, and courts
Update legal department intranet site and related shared sites
Ad hoc duties as assigned
Essential Experience/ Qualifications:
At least five years of administrative experience
Tech savvy and comfortable learning new technology platforms and tools, with a high level of proficiency in Microsoft Office Suite
Superior verbal and written communication skills
Demonstrated analytical and organizational skills with strong attention to detail
Can work independently and prioritize multiple stakeholders and overlapping projects with tight deadlines
Ability to work across all levels of the organization including senior executives and external vendors with confidence and diplomacy
Collaborative and ability to establish trust and credibility across Global Legal and all business stakeholders
Passion for continuous improvement and innovation
Ability to handle confidential and sensitive information with discretion
Ability to work under pressure and meet deadlines.
Desired Experience/ Qualifications:
Experience with Document Management and E-Billing platforms, such as iManage, HighQ, CounselLink, and Legal Tracker would be a plus
Experience working in a legal or professional services environment
Experience managing change
Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office is purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.
Great People want to Work with us! Find out why:
Are you interested in working at AZ, apply today!
AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment and selection process and may be requested by emailing AZCHumanResources@astrazeneca.com.
AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.
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