Global Meetings & Events Project Manager

Introduction to role:

At AstraZeneca, every one of our employees makes a difference to patient lives every day. Our science extends beyond our labs – our global perspective means we use talent and expertise from all over the world to make our medicines a success. The Global Meetings and Events (GME) team sits within the Global Business Services (GBS) organization and is responsible for implementing and executing a global Strategic Meetings Management Program (SMMP) across Commercial, Enabling Units, and Science Units.

The ‘Global Meetings and Events Project Manager – RDU (Rare Disease Unit)’ will drive best-in-class meeting and events planning services that are cost-effective and deliver value to Alexion. The role reports to a Global Meetings Director - RDU.

Accountabilities:

The ideal candidate will have strong project management, problem-solving, negotiation, and interpersonal skills, and be able to work with little supervision. S/He must be highly organized, flexible, thrive in a fast-paced and highly regulated environment, be willing to collaborate with other areas where needed, and handle multiple projects with tight deadlines. S/He should understand the business objectives, corporate culture, and be able to keep up with evolving priorities. S/He will contribute to broader organization programs and company goals.

• End-to-end accountability to plan and execute internal and external meetings (face-to-face/virtual/hybrid) by working in collaboration with the business meeting owner and external partners for all aspects of a meeting, including site recommendations, production supplier recommendations, contract negotiations, budgets, catering, creation and ownership of project plan, attendee management, travel arrangements, event agenda, and on-site support.
• Understand the business priorities and Alexion and AstraZeneca culture including regulations, internal policies, and reporting requirements.
• Provide strong project management with the ability to communicate and collaborate effectively across all levels of organizations, both internal and external, and across time zones with global stakeholders.
• Manage workload and priorities to maintain a healthy work-life balance.
• Identify creative solutions to find cost-saving opportunities while adapting to ever-changing business needs.
• Manage internal compliance process on behalf of the business owner; guide and direct business owner on process and requirements.
• Be an active member of the broader GME team to provide benchmarking, best practices, and knowledge sharing.
• Effectively work alongside external vendors and internal stakeholders while establishing collaborative relationships.
• Embrace change and find opportunities where least visible.
• Travel to and support off-site event delivery and execution when required while focused on sustainability and carbon use (up to 30%).

Essential Skills/Experience:

• Experience with small to large meeting and events planning (20-100+ attendees)
• Experience planning face-to-face, hybrid, and virtual meetings and events
• Demonstrated financial/budget proficiency
• Have a compliance mind-set with strong focus on adherence to industry guidelines, company policies, and financial transparency
• Proven ability to act independently and be resourceful in approach to problem-solving
• Strong communications, negotiation, and influencing skills; ability to lead to desired outcomes
• Proficiency in MS Office tools (Word, PowerPoint, and Excel)
• Ability to travel by airplane, boat, rail, and/or car when required

Desirable Skills/Experience:

• College Degree
• Pharmaceutical meeting planning experience
• Experience with meeting industry technology a plus (CVENT)
• Certified Meeting Planning or Certified Meeting Management Certification
• 5+ Years in Meeting management and/or Travel industry experience

• 5+ Years Project Management experience

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

At AstraZeneca's Alexion Rare Disease Unit, you will enjoy the entrepreneurial spirit of a leading biotech combined with the security of a global pharma. Here, every one of us works to protect our patients, our people, and our planet. You will be supported to define your career path, encouraged to take ownership, develop new skills, and expand your capabilities. Our culture is rooted in integrity, inclusiveness, and dedication to supporting the communities we serve.

Ready to make an impact? Apply now!

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.