Operational Excellence Coordinator

About AstraZeneca

AstraZeneca is a global, innovation-driven Biopharmaceutical business that focuses on the discovery, development and commercialisation of prescription medicines for some of the world’s most serious diseases. But we’re more than one of the world’s leading pharmaceutical companies.

At AstraZeneca, we're dedicated to being an excellent Place to Work. Where you are empowered to push the boundaries of science and ignite your ambitious spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration. Always committed to lifelong learning, growth and development.

About the role

The EDO Operational Excellence Coordinator supports the performance of the EDO organization operational activities, working closely with the Head of the EDO and the EDO portfolio manager.  Key activities include support of financial, procurement and HR processes enabling EDO delivery and compliance along with the facilitation of leadership operations such as meeting scheduling and facilitation along with information management.

Accountabilities

• Exec Assistant support for the Head of the EDO (travel, calendar management, expenses)

• Facilitation of EDO Leadership Team activities – meeting scheduling, travel support, mailing lists, broadcast coordination, recruitment

• Support of EDO procurement activities: raising and tracking SoWs for the EDO, updating Service Now, support for some of the EDO license operations

• Point of contact and EDO expert for enabling internal Procurement, HR and finance systems (Service Now (project information), COUPA  & P2P (procurement), Concur (Travel & Expenses) and Fieldglass (contractor management)

• Support of portfolio manager in organising portfolio information and communication, especially with report generation / management (project support work)

• Information management coordination for the EDO LT and organisation – file management and access control

• Assist in the organisation of key events, meetings and activities that drive the prioritisation and deliver of activities across the EDO

• Administrative oversight of organization distribution lists

• Limited EDO LT calendar support

Education, Qualifications, and Experience

Essential

• 2+ years progressive experience in IT business, financial or administrative management

• Strong skills using the suite of Microsoft Office products, including Excel, PowerPoint, Teams and Sharepoint.

Desirable

• Knowledge of Pharmaceutical business

• Understanding of data and data governance in multinational organisations

• Financial and HR processes in multinational organisations

• Project management processes

Skills and Capabilities

Crucial

• Strong customer service orientation

• Ability to work well in and across diverse, global teams and proven track record to influence others to achieve positive outcomes

Desirable

• Functions independently and as a team member (critical thinker who can deliver solutions and drive improvement)

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.