Business Support Coordinator

Role Based in Barcelona 3 day at office/2 days at home

As a Business Support Coordinator in Late Development Oncology, you will provide administrative support to our senior global leaders in a dynamic and complex business environment where sensitivity, high integrity and confidentiality is required.  

You will enable project teams and senior leaders to focus on science by delivering high-quality administrative and project coordination support. You will be part of a global community of approximately 15 Business Support Coordinators providing 1:1 support and team coordination. 

Key responsibilities:

• Executive support: Provide 1:1 senior-level support including complex calendar management, travel arrangements, and expense processing; proactively resolve administrative issues; facilitate effective communication with internal and external stakeholders; plan and execute internal/external meeting arrangements. 

• Project coordination: Manage team logistics (calendars, agendas, minutes, action logs, forward agendas, distribution lists); lead virtual and in-person meeting logistics; drive information management (SharePoint structure, storage of materials), train teams on usage, and identify process improvements. 

As you will collaborate with senior leaders on a regular basis, you need to feel comfortable working at all levels in the organization.  You will collaborate cross-functionally with colleagues in global initiatives. 

Essential Skills/Experience:

• 5 or more years of administrative experience supporting senior leaders in an international business environment. 

• Bachelor's degree. 

• Experience with complex calendar and travel management. 

• Tech-savvy, proficient in Microsoft 365 and virtual meeting technologies. 

• Excellent interpersonal and communication skills. 

• Excellent organizational skills. 

• Sound judgment, tact, and negotiation 

• Resourceful with ability to anticipate needs, manage multiple priorities with tight deadlines.  

• Strong self-starter, independent and pro-active with ability to also work well in a team environment. 

• Flexibility and adaptability to changing needs and deadlines. 

• Fluent written and spoken English skills. 

Desirable Skills/Experience:. 

• Highly skilled expert user of relevant IT-systems including AI tools. 

• Experience working in a pharma or healthcare environment. 

Date Posted

28-may-2026

Closing Date

10-jun-2026

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.