Business Coordinator, Enterprise AI

#EAI is reshaping the pace of science and business at AstraZeneca—and the team driving that transformation needs an exceptional Business Coordinator at its centre. This role sits at the heart of Enterprise AI, supporting senior leaders who are redefining how medicines are discovered, developed and delivered. Comfortable experimenting with tools like Copilot, ChatGPT or Claude to work faster and smarter? Keen to turn AI into everyday productivity gains, not just a buzzword? Step into a position where administrative excellence, digital fluency and curiosity about AI come together in a fast-moving, global environment based in Barcelona.

Accountabilities:

• This role provides high-impact executive support to senior Enterprise AI leaders, combining calendar intelligence, stakeholder management and operational discipline. It owns complex, multi-time-zone scheduling, using AI tools to anticipate conflicts, prepare leaders for critical engagements and keep priorities on track. It manages international travel logistics, expenses and approvals through streamlined, automated workflows.

• A key focus is AI-powered productivity. The Business Coordinator acts as an early adopter and champion of Microsoft 365 Copilot and similar tools—drafting communications, summarising email and Teams threads, and spotting opportunities to automate repetitive tasks with Power Automate and SharePoint. It maintains well-structured digital workspaces across SharePoint, OneNote and Teams so that information is easy to find and act on.

• The role also anchors site logistics in Barcelona, coordinating AI showcases, internal hackathons, leadership off-sites and external partnership meetings from end to end. It partners closely with facilities and local teams to ensure visitors are supported and events run smoothly.

• Communication and stakeholder management are central. Acting as a trusted liaison between Enterprise AI leaders and internal or external stakeholders, the Business Coordinator coordinates with Executive Assistants across the organisation to enable frictionless scheduling and information flow. It provides coverage for peers when needed and supports urgent matters across time zones to maintain continuity.

• The role drives operational excellence and continuous improvement. It manages onboarding, transitions and offboarding for Enterprise AI leadership teams so new joiners can contribute quickly. It contributes actively to the global PA/AC community, sharing AI productivity insights and coaching colleagues on new tools and ways of working.
  

Essential Skills/Experience:

• 5+ years of administrative or executive support at VP level or above, ideally in technology/digital/data/transformation within a global organisation.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, SharePoint, OneNote, Word, Excel, PowerPoint) with a track record of materially accelerating executive productivity.
• Hands-on experience with Microsoft 365 Copilot or equivalent AI assistants (e.g., Claude, ChatGPT) for drafting, summarisation, and workflow support.
• Exceptional written and verbal communication skills in English; able to credibly represent senior executives.
• Proven ability to manage competing priorities and time-sensitive assignments with autonomy, judgment, and a bias for action.
• Effectiveness in a global, matrixed organisation across time zones, functions, and cultures.
• Intellectual curiosity about AI and its business applications; enthusiasm for learning and adopting new tools.
• High discretion, confidentiality, and professional maturity with sensitive/strategic information.
• High School Diploma or equivalent required; bachelor’s degree preferred.

Desirable Skills/Experience:

• Prior experience supporting a VP-level or above technology, digital, or AI leader in a large/global enterprise.
• Exposure to enterprise AI, data science, digital transformation, or technology strategy, enabling accurate and contextually relevant briefings.
• Experience supporting large-scale organisational change, including communications and stakeholder logistics.
• Familiarity with SAP Concur, Coupa, or similar expense/procurement platforms.

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

AstraZeneca offers the chance to make a tangible difference for patients while building a long-term career in a truly global setting. In Barcelona, Enterprise AI sits within a vibrant tech and life-sciences ecosystem where modern workspaces meet cutting-edge digital innovation. Colleagues collaborate across disciplines to turn complex science into real-world impact, supported by fair leadership, strong peer networks and meaningful investment in skills for the future. It is a place where disciplined thinkers and doers tackle new challenges together, learn continuously and share a strong sense of purpose as medicines move from molecule to medicine at pace.

If this sounds like the next step in your journey, apply now and help shape the future of Enterprise AI at AstraZeneca!

Date Posted

04-may-2026

Closing Date

17-may-2026

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.